QnA CSV

Import structured question-answer pairs from CSV files to quickly build a comprehensive FAQ knowledge base for your AI agents.

Overview

Property	Details
Type	Static
Refresh	Manual
Tier	1 (All Plans)
Format	CSV with Question & Answer columns
Encoding	UTF-8 recommended

When to Use QnA CSV

The QnA CSV connector is ideal for:

• FAQs - Frequently Asked Questions

• Knowledge Base Migration - Importing existing Q&A databases

• Structured Training - Teaching AI specific responses

• Curated Content - Hand-crafted question-answer pairs

• Quick Setup - Rapidly deploying AI agents with known Q&As

CSV File Format

Required Columns

Your CSV file must contain these two columns (case-insensitive):

Column Name	Required	Description
Question or question	Yes	The question text
Answer or answer	Yes	The corresponding answer

CSV Structure Example

Question,Answer
What are your business hours?,We are open Monday to Friday from 9 AM to 5 PM EST.
How do I reset my password?,Click on 'Forgot Password' on the login page and follow the instructions sent to your email.
What payment methods do you accept?,We accept Visa, MasterCard, American Express, and PayPal.

With Additional Columns (Optional)

You can include additional columns for your reference, but only Question and Answer are processed:

Question,Answer,Category,Priority,Last_Updated
What are your business hours?,We are open Monday to Friday from 9 AM to 5 PM EST.,General,High,2024-01-15
How do I reset my password?,Click on 'Forgot Password' on the login page...,Account,High,2024-01-10

Creating Your QnA CSV File

Using Microsoft Excel

1. Open Excel

2. Create headers: Question in column A, Answer in column B

3. Fill in your question-answer pairs

4. Click File → Save As

5. Choose CSV (Comma delimited) (*.csv) format

6. Save the file

Using Google Sheets

1. Open Google Sheets

2. Create headers: Question in column A, Answer in column B

3. Fill in your question-answer pairs

4. Click File → Download → Comma-separated values (.csv)

Using a Text Editor

Create a plain text file with .csv extension:

Question,Answer
"What is your return policy?","We offer 30-day returns on all unused products with original packaging."
"Do you ship internationally?","Yes, we ship to over 50 countries worldwide."

Important: Use quotes around values containing commas, newlines, or quotes.

How to Add QnA CSV

Step 1: Navigate to Data Sources

1. Log in to your Twig AI account

2. Click Data in the main navigation menu

3. Click Add Data Source or the + button

Step 2: Select QnA CSV Connector

1. Choose QnA as a CSV from the list

2. The connector shows: "CSV file with a Question & Answer columns"

Step 3: Configure the Data Source

Basic Information

• Name (required): Descriptive name for your Q&A collection

  • Example: "Product FAQ", "Customer Support Q&A", "Technical FAQs"

• Description (optional): Additional context

  • Example: "Top 100 customer questions from Q4 2023"

File Upload

1. Click Choose File or drag-and-drop your CSV file

2. Upload your .csv file

3. Wait for upload completion

Tags (Optional)

• Add organizational tags

• Examples: "faq", "customer-support", "product", "technical"

Step 4: Save and Process

1. Click Save or Create

2. The system will validate and process your CSV

3. Check for any errors in the process logs

Step 5: Verify Import

1. Check the record count matches your CSV rows

2. Review status: should show "END_PROCESS"

3. Test by asking questions from your CSV

Best Practices

1. Question Formatting

Good Questions:

• Natural language: "How do I reset my password?"

• Multiple phrasings: Include variations people might ask

• Clear and specific: "What is the refund policy for digital products?"

Avoid:

• Too vague: "Help?"

• Keywords only: "password reset"

• Multiple questions in one: "How do I reset password and change email?"

2. Answer Quality

Good Answers:

• Complete: Provide full information

• Actionable: Include specific steps

• Concise: Stay on topic

• Formatted: Use clear structure

Example:

Question,Answer
How do I reset my password?,"To reset your password:
1. Go to the login page
2. Click 'Forgot Password'
3. Enter your email address
4. Check your email for reset link
5. Follow the link and create new password

The link expires in 24 hours."

3. Content Organization

Group Related Topics:

Question,Answer
[Product] What is Product X?,[Detailed description]
[Product] How much does Product X cost?,[Pricing details]
[Shipping] How long does shipping take?,[Shipping timeframes]
[Shipping] What are shipping costs?,[Shipping costs]

4. Handling Special Characters

Commas in Text:

Question,Answer
"What's included: features, pricing, and support?","Product includes features, competitive pricing, and 24/7 support."

Quotes in Text:

Question,Answer
"What does ""premium"" mean?","Premium means access to all advanced features."

Newlines in Answers:

Question,Answer
How do I contact support?,"You can reach us via:
- Email: [email protected]
- Phone: [phone]
- Live Chat: Available on our website"

CSV Format Requirements

Encoding

• Recommended: UTF-8

• Ensures proper handling of special characters

• Save with UTF-8 encoding in your editor

Delimiters

• Comma (,) - Standard and recommended

• Other delimiters may not be supported

Headers

• Must have a header row

• Column names: Question and Answer (case-insensitive)

• No spaces before/after column names

Row Limits

• Varies by plan

• Split large CSVs into multiple data sources if needed

Examples

Example 1: Customer Support FAQ

Question,Answer
How do I track my order?,"Log into your account, go to 'My Orders', and click on the order number to see tracking information."
What is your return policy?,"We accept returns within 30 days of purchase. Items must be unused and in original packaging."
Do you offer gift wrapping?,"Yes, gift wrapping is available for $5 per item during checkout."

Example 2: Technical Documentation

Question,Answer
What API version should I use?,"We recommend using API v2. API v1 is deprecated and will be sunset on December 31, 2024."
How do I authenticate API requests?,"Include your API key in the Authorization header: 'Authorization: Bearer YOUR_API_KEY'"
What is the rate limit?,"Standard accounts have 1000 requests/hour. Premium accounts have 10000 requests/hour."

Example 3: Product Information

Question,Answer
What are the system requirements?,"Windows 10 or later, 8GB RAM minimum, 16GB recommended, 500MB free disk space."
Is there a mobile app?,"Yes, our mobile app is available for iOS 14+ and Android 10+ devices on App Store and Google Play."
Can I use this offline?,"Yes, core features work offline. Sync occurs automatically when you reconnect to the internet."

Updating Your QnA CSV

Since this is a static connector:

To Add Questions:

1. Update your CSV file with new rows

2. Re-upload the updated CSV file

3. The system will reprocess all content

To Modify Existing Questions:

1. Edit your CSV file

2. Re-upload the complete file

3. Previous version will be replaced

Best Practice:

• Keep a master CSV file

• Version your files: faq-v1.csv, faq-v2.csv

• Document changes in a separate changelog

Troubleshooting

CSV Not Parsing

Problem: File uploaded but no questions imported

Solutions:

• Verify headers are exactly Question,Answer

• Check for UTF-8 encoding

• Ensure proper comma separation

• No empty rows between data

Missing Questions

Problem: Some questions not imported

Solutions:

• Check for empty Answer fields (not allowed)

• Verify no malformed CSV rows

• Look for unescaped quotes or commas

• Check character encoding issues

Incorrect Formatting

Problem: Answers appear garbled or broken

Solutions:

• Re-save CSV with UTF-8 encoding

• Properly escape special characters

• Use quotes around fields with commas

• Check for hidden characters

AI Not Using Q&A

Problem: AI doesn't reference imported Q&As

Solutions:

• Verify questions match how users actually ask

• Check processing completed successfully

• Ensure AI agent has access to this data source

• Test with exact questions from CSV first

Advanced Tips

1. Question Variations

Include multiple variations of the same question:

Question,Answer
How do I reset my password?,Click 'Forgot Password' on login page...
I forgot my password,Click 'Forgot Password' on login page...
Can't log in - forgot password,Click 'Forgot Password' on login page...
Password reset help,Click 'Forgot Password' on login page...

2. Context in Answers

Provide rich context to help AI understand when to use each answer:

Question,Answer
What's the shipping time?,"Standard shipping takes 5-7 business days within the continental US. Express shipping takes 2-3 business days. International shipping varies by destination (7-21 business days)."

3. Cross-References

Link related topics in answers:

Question,Answer
How do I return a product?,"We accept returns within 30 days. See our full return policy for details. For exchange information, ask about our exchange process."

Next Steps

After importing your QnA CSV:

1. Test the knowledge by asking questions

2. Create targeted AI agents for specific topics

3. Monitor which questions users ask

4. Iterate and improve your Q&A content based on analytics

Related Connectors

• Data CSV - Import tabular data

• Files - Upload document files

• Website - Crawl FAQ pages

• Confluence - Sync wiki-based Q&As